Home ยป How to Monitor Your Budget & Keep Track Of Your Spending

How to Monitor Your Budget & Keep Track Of Your Spending

When it comes to managing your finances, for your business, or yourself, having a budget can be invaluable.

You are able to maintain control over your finances and make informed and accountable spending decisions.

It also guarantees that you are not sacrificing some of your financial priorities for the least important ones.

As important as having a budget for business or your organizational expenses, creating a personal budget for yourself is also vital.

It’s something that many people ignore, but it’s crucial component of managing your finances and keeping track of your spending.

If you have not yet prepared a spending plan or budget to ensure that your income is well utilized, please consider doing so.

One cannot stress the importance of creating a personal budget enough, especially in this economic situation that we find ourselves in, both in the United States and across the globe.

While creating a spending plan or budget is an important step you must take, that’s not to say that you control things because that’s not where the road ends.

There must be some monitoring of performance.

It’s a measure of your success and something to ensure that the spending plan you have on the ground is worthwhile.

Regular monitoring of your budget is essential because it helps you determine how close you are to reaching your goal and find out if you need to make corrections or change certain things along the way.

You need practical tools to monitor your budget effectively.

Specific tools can put you on the right track:


One thing I like about spreadsheets is that they are scalable and are easy to reflect in different scenarios.

A good aspect is in finance.

Although you can create and manage your budget on a simple Word document, you also must take the manual route.

That means you need to update your figures manually and replace the variables manually.

That may take considerable time and effort.

With your budget excel spreadsheet, however, you can update these values without having to recalculate things by hand.

Since a budget excel spreadsheet saves you a lot of stress, this is an excellent tool that you must consider working with.

One thought that might interest you is that if you’re not good at working with spreadsheets, you can search online to find reasonable free budget excel spreadsheet templates and use them.

Accounting Software

Accounting software can be handy whether you’re making multiple transactions or simply trying to organize things and for monitoring budgets transactions.

There are different accounting software that you might find out there.

While some are in downloadable forms, others are web-based and may make it easier for others you permitted to, possibly around your organization, get access.

Banking Tools

Your bank probably has some tools to manage and monitor your budget effectively, but maybe you don’t use this functionality to the fullest.

Your account statement, which logs your debit and credit transaction, is essential but can be compelling information for your budgeting.

Well, the banks have been more inclusive in this.

The Chase Bank in the United States and local credit unions are among financial institutions that provide their customers’ tools to track their expenses and export them in the form of spreadsheets or to third-party apps for further processing analysis.

In addition to budgeting, banking tools could also help in money management.

With how you can automate payments nowadays, you can keep track of your finances with much more ease.

Pen and Paper

In the past, pen and paper have been the essential tools people use to track their budgets and keep track of their spending.

I can’t just imagine how stressful it can be, the manual management of everything then.

Thankfully, we have access to so much on a gold platter nowadays.

However, this old method still plays a role today, especially in setting up and managing budgets.

Whether creating a personal budget or budget for business, I refer to making a draft with a pen and paper, then taking the details into my device.

My reason behind this is to always have an offline backup and original data with me.

Now that we’ve identified tools you can use to monitor and control your budget, you need a couple of information to have more advantages.

Below, I have grouped this information in two, and if you go further, I have organized it into five simple steps.

Information required for monitoring and controlling your budget

1. Pinpoint the particular income allocated and incurred costs over a certain period.

2. Make a comparison of the figures and the budget to find any difference and its reason.

Five steps for effective control and monitoring of your budget

1. Determine your short or long-term goals.

2. Do a budget analysis based on your income and expenses.

3. Follow up with your spending.

4. Watch your budget and adjust accordingly.

5. Stay within the budget.

Final Thoughts

Creating a budget, whether it is a budget for business or personal, means that you have to put some restraints on your spending and make your priorities clear.

That comes with a lot of inconvenience and sacrifice, and it gets much worse with a tighter budget.

But the question you need to ask yourself is this:

Are your set goals realistic?

If so, can you tolerate the deprivation attached?

If all yes, then you must please read the fifth step once more, and you will make the most of your budgetary control and monitoring.

In conclusion, what budget management tool can you recommend to a person who wants to get the most out of their budget? What has worked for you when monitoring your budget and keeping track of your spending?

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